OBJECTIVES & PROCEDURE OF INDUCTION - HUMAN RESOURCE MANAGEMENT THEORY




“OBJECTIVES & PROCEDURE OF INDUCTION”
 BY
SMART LEARNING WAY


CONTENTS

Introduction of induction
What is induction..?
Definition of induction
Objective of induction
Advantages of induction
Procedure of induction
Example of induction procedure
Summery
Bibliography

INTRODUCTION OF INDUCTION

                          Induction  is  designed  to  provide  a  new  employee  with  the  information  he  or  she  needs  to  function  comfortably  and  effectively  in  the  organization.  It  is  a  planned  introduction  of  new  hires  to  their  jobs,  their  peers  and  the  company.

                        Typically  induction  conveys  three  types  of  information  - General  information  the  daily  work  routine;A  review  of  the  firm’s  history,  founding  fathers,  objectives,  operations  and  product  or  services,  as  well  as  how  the  employee’s  job  contributes  to  the  organization's  needs.
A  detailed  presentation,  perhaps,  in  a  brochure,  of  the  organizational   policies,  work  rules  and  employee  benefit.           
                        Induction is a technique by which a new employee is rehabilitated into the changed surrounding and introduced to the practices, policies, and purpose of the organization. In other word, it is a welcoming process – the idea is to welcome a newcomer, make him feel at home and generate in him a feeling that his own job, however small, is meaningful and has a significance as a part of the total organization. 

WHAT IS INDUCTION? 

Induction is process meant to help the new employee to settle down quickly into the job by becoming familiar with the people, the surroundings, the job, the firm and the industry.
Induction is the process of acquainting the new employees with the existing culture and practices of the new organization.
Induction is the process of receiving and welcoming an employee when he first joins the company and giving him basic information he needs to settle down quickly and happily and stars work.

DEFINITION OF INDUCTION

                       “Induction is the process of receiving and welcoming an employee when he first joins a company and giving him the basic information he needs to settle down quickly and happily and start work”
A process of demonstration in which a general truth is gathered from an examination of particular cases, one of which is known to be true, the examination being so conducted that each case is made to depend on the preceding one; -- called also successive induction.

 “The process of receiving and welcoming an employee when he first joins a company and giving him the basic information he needs to settle down quickly and happily and start work.”
                                                                                                                      -Michael Armstrong

A  formal  definition  of  induction  is  “…planned  introduction  of  employees  to  their  jobs,  their  co-workers  and  the  organization.”

OBJECTIVE OF INDUCTION

 When  a  new  entrant  joins  an  organization,  he/she  is  an  utter  stranger  to  the  co-workers,  work  place  and  work  environment. As  such,  he/she  may  feel  insecure,  shy  and  nervous.  The  first  few  days  may  be  all  anxious  and  disturbing  once  for the  new  entrant.  Comes  from  rural  area,  he/she  find  himself/herself  completely  at  sea  in  an  industrial  town  and  city.  Then,  induction  helps  reduce  such  anxities  and  dispels  doubts  and  nervousness  from  the  mind  of  the  new  entrant. He  may  have  anxiety  caused  by  not  following  the  usual  practices  prevalent  in  the  organisation,  or  the  haphazard  procedures,  and  lack  of  information.  
                    
 He  may  have  anxiety  caused  by  not  following  the  usual  practices  prevalent  in  the  organization,  or  the  haphazard  procedures,  and  lack  of  information.
                     
 These  may  develop  discouragement,  disillusionment  or  defensive  behavior.  Induction  leads  to  reduction  of  such  anxieties;  dispels  the  irrational  fears  of  present  employees  and  hold  colleagues  responsible  for  assisting  the  new-comer  so  that  he  way  feel  confident.
                         
There  is  another  reason  for  effective  induction.  It  help  minimize  what  might  be  called  the  reality  shock  some  new  employees  undergo.  This  reality  shock  is  caused  by  the  incompatibility  between  what  the  employees  expect  in  their  new  jobs  and  the  realities  they  are  confronted  with.  The  comer  may  expect:

1. opportunities  for  advancement.
2. social  status  and  prestige – the  feeling  of  doing  something  important  and  the  recognition  of  this  by  others.
3. responsibility
4.opportunities  to  use  special  aptitude  and educational  background.
5.challenge  and  adventure
6. opportunities  to  be  creative  and  original,  and
7. lucrative  salary.
                                  
But  when  these  expectation  are  often  fulfilled  and,  therefore,  result  in  frustrating  experiences  for  new  employees,  experiences  of  which  include  jobs  with  low  initial  challenge,  inadequate  feed  back  and  inadequate  performance  appraisals.
                            
This  result  is  “reality  shock.”  orientation  can  help  overcome  this  problem  by  providing  for  more  realistic  expectations  on  the  part  of  new  employees  and  more  understanding  on  the  part  of  the  supervisors.
                          
 Finally,  the  purpose  of  induction  is  to  introduce  the  new  employee  and  the  organization  to  each  other,  to  help  them  become  acquainted,  and  to  help  them  accommodate  each  other.
                       
 The  new  comer  is  explained  what  is  expected  to  him  and  for  this,  he  is  explained  the  rules,  regulations,  policies  and  procedures  that  directly  affect  him.  He  is  made  aware  of  how  his  job  fits  into  the  overall  operation  of  the  organization,  his  own  duties  and  responsibilities,  and  to  whom  be  should  look  for  when  he  has  any  problem.

OBJECTIVE OF INDUCTION
·          
      Putting the new employee at his ease.
·         Creating interest in his job the company.
·         Providing basic in information about working arrangements.
·         Information him about training facilities.
·         Creating the feeling of social security.
·      Indicating the standards of performance and behavior expected of him. Making the employee feel that job, however small, is meaningful, that he is not a cog in the vast wheel.
·         To intimate them about the mission, aims and objectives of the company.
·         Provides information.
·         To general information about terms and conditions of employee.
·         To stimulate interest.
·         To give a clear understanding of their roles and responsibility.
·          Minimizes reality stock.
·   To helps the new comer to over come his shyness and nervousness in meeting new people in a new environment.
·         To give new comer necessary information such as location of a café, rest period etc.
·         To build new employee confidence in the organization.
·         To helps reducing labor turnover and absenteeism.
·         It reduces confusion and develops healthy relations in the organization.
·         To develop among the new comer a sense of belonging and loyalty to the organization.
·         To ensure that the new comer do not from false impression and negative attitude towards the organization.


ADVANTAGES OF INDUCTION

·         Induction helps to build up a two-way channel of communication between management and workers.
·         Proper induction facilitates informal relations and team work among the employees.
·         Induction helps to develop good relations.
·         A formal induction programme proves that the company is taking interest in getting him off good staff
·         Reduces employee dissatisfaction and grievances.
·         Develops a sense of belongingness and commitment.
·         Newcomer adjusts himself to the work quickly, and it sever the time of the supervisor.
·         First impression matter a good deal and result in less turnover.                   

INDUCTION PROCEDURE

 An organization has no obligation to make integration of the individual into the organization as smooth and anxiety-free as possible. What ever that is achieved through a formal or informal placement orientation programme depends on the size of the organization and the complexity of the individual’s new environment.
Many organizations develops formal induction programmes .   

These might include a tour of the offices or plant, a talk about the history of the organization, and short discussion with a         
Representatives of the personnel department who will describe the organization’s benefit plans.
Other organizations may utilize an informal induction programme which might include being assigned to another senior employee who will not only introduce the new worker to other workers but show him other things too.

There is no model induction procedure. Each industry develops its own procedures as per its needs.

The procedure should basically follow these steps:- 

First,the new person needs time and a place to report to work.

Second,  it is very important that the supervisor or the immediate boss meet and welcome the employee to the organization.

Third, administrative work should be completed. Such item as vacations, probationary period, medical absence, suggestion system should be covered.      
              
Fourth,the departmental induction can be conducted. This should include a get acquainted talk, , introduction to the department, explanation of the function of the department, and the job instruction and to whom he should look for help when has any problem.

Fifth,verbal explanations are supplemented by a wide variety of printed material, employee hand book, flyers, employee manuals, house-journals, picture stories, cartoons, pamphlets, etc. along with short guided tour around the plant.

The  following  steps  may  be  identified  as  the  stages  of  induction  process  from  the  earlier  discussion.

A  New  Employee  Orientation  Schedule

New  Employee     :  Mr.  Niraj  Mittal,  M.B.A.
                                 (Human  Resource  Mgmt)
                                  Bangalore  University,  1999.

Job  Title               :  Human  Resource – Executive

Department           :  Human  Resource Development

Reporting  Date     :  1st  June  1999.  8.00  AM 
                               :  Report  to  Ms.  Roopa.
                                HRD.  Chief

8.00  AM  to  9.00  AM  :  Ms.  Roopa  will:  Distribute
                                           brochures  describing  the
                                           organization's  history,
                                           Products  and  Philosophy
                                           Review  the  organization's
                                           overall  structure,  authority
                                           structure  within  the  HRD
                                          department.  Review  HRD 
                                          policies  and  practices.

9.30 to  10.30 AM  :  Mr.  Rao  will  discuss  company
                                   benefits,  new  employee  is  to
                                   fill  out  health,  tax  and  other 
                                   relevant  forms.

10.30  to11.30 AM :  Tour  to  main  building  and
                                  auxiliary  facilities  with 
                                  Ms.  Roopa.

11.30  to 12.30 PM  :  Lunch  with  HR  manager  and
                                   and  with  Ms.  Roopa.

12.30  to  3.00  PM  :  Mr.  Swaraj  will:
                                  
                                   
                                   : Provide  a  detailed  tour 
                                  of  the  production.  Marketing
                                  Department.
                                   Detailed  discussion  with 
                                  Chief  Executive-HRM  about 
                                  daily  job  routine  and 
                                  department  policies  and  rules

3.00 to 5.00 PM     :  New  employee  on  his  own  to
                                 familiarize  himself  with  his 
                                 job.

SUMMARY

Induction  is  the  planned  introduction  of  new  employee  to  their  jobs,  their  co-workers  and  the  organisation.  The  main  purpose  of  induction  is  to  relieve  the  new  employee  from  possible  anxiety  and  make  him  or  her  feel  at  home  on  the  job.

Induction  may  be  done  informally  or  formally.  Informal  induction  is  brief.  The  employee  is  expected  to  familiarise  with  the  new  environment  by  himself/herself  while  working  on  the  alloted  job.

Formal  induction  is  lengthy  and  may  last  even  a  few  months.  Formal  induction  is  shared  by  the  HR  representative  and  the  line  manager.  The  latter  briefs  the  new  employee  about  specific  job  duties  while  all  the  other  details  are  provided  by  the  HR  representative.  Some  companies  even  conduct  anxiety-reduction  seminars.

Preparing  for  the  induction  of  the  new  employee,  determining  the  information  the  new  employee  should  know,  and  presenting  the  information  effectively  are  the  requisites  of  an  ideal  orientation  programme.

BIBLIOGRAPHY

      1.)   Essential of human resource management and industrial relations.
           DR. P. subba rao
          Himalaya publishing house

      2.) Personnel Management
           C.B. Mamoria
          Himalaya publishing house

     3.) Personnel management (text & cases)
               C.B. Memoria
              S. V. Gankar
        Himalaya publishing house.

    4.)Human resource management (text & cases)
       S. S. khannna
       S. chand & company

    5.)Human resource management
         K. ashwatthapa
         TATA mc-hill public limited.






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